We collect and retain personal information, in various formats, about our current and potential future staff ("staff data") for a variety of purposes. We will use staff data for all purposes associated with the administration of the employer/ employee relationship.
The purposes for which we may use staff data (including sensitive personal information) we collect during an employee's association with us include:-
The personal information you provide will not be used for any other purpose unless required by law, to prevent or detect crime or to protect public funds.
The Council will process your information under the following legal basis:
It is necessary for your personal information to be shared with other organisations in order for us to deliver HR and Payroll services to you.
For job applicants that are not successful, we keep your personal information on our systems for 6 months from the date you submit your application. Information is then deleted.
For employees, West Devon Borough Council and South Hams District Council will keep your personal information on our personnel files for a period of 6 years from the date your employment is ended with the Council and will delete or destroy it at the end of that period.
For individuals that are Members of the pension scheme, your personal data will be held whilst you are entitled to any benefit from the Scheme (including a deferred benefit). Retention &
We hold personal information about staff securely, both in hard copy format and electronically.
Your personal data will be kept secure by the Council and will be kept within the European Economic Union (EEU).
You have a number of rights under the General Data Protection Regulations. These can be found on the ICO website https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
The Data Controller for personal data you provide in connection to your employment is West Devon Borough Council, Kilworthy Park, Drake Road, Tavistock PL19 0BZ or South Hams District Council, Follaton House, Plymouth Road, Totnes, Devon TQ9 5NE (depending on which Council employs you)
The Council has a duty to appoint a Data Protection Officer. The Council's nominated Data Protection Officer can be contacted through email@example.com or by writing to the addresses above.
If you have any queries, would like to exercise your rights or make a complaint, contact the Data Protection Officer by
If you are not happy with how we have handled your complaint, you have the right to contact the Information Commissioner's Office to make a complaint about what we do with your information:
Information Commissioner's Office
Cheshire SK9 5AF